Executive Assistant - Supply Chain

Make a Home at Taylor Wimpey

At Taylor Wimpey, we don’t just build houses; we build futures. Not just for the people who live in our homes, but for our own people too. When we bring our collective skills together, we make amazing things happen - for ourselves, for each other and for our customers. There are incredible opportunities on your doorstep, and we want you to discover them all. 

With 22 regional offices across the UK and operations in Spain, we bring our vision to life locally. Here, you’ll be given the tools to develop your skills and the freedom to explore new avenues. Share your ideas, experience a no-blame culture, and shape your work around your life.

Every single one of us plays a vital role in bringing to life incredible places and spaces, where anyone can thrive. We believe in making a positive difference to our planet, as well as to people. 

Home to work that matters, and you can be a part of it.

Job Summary

To deliver an efficient, customer-focused and professional PA service to the Manufacturing & Supply Chain Director (M&SD)

To support the Manufacturing & Supply Chain Director in all PA related duties and management of the wider Manufacturing & Supply Chain support team including two PA/HR Admin and two receptionists. Duties will include general correspondence, emails, telephone calls, diary and travel management and system administration, management of the wider PA/HR Admin and reception teams as well as interacting and liaising with P.A.’s for the Group Management Team (GMT) and Operational Management Team (OMT) members, regional M.D.s, Functional Heads and others as required.

Line management responsibility for 2 x PA/HR Admin (who are supporting 4 Directors) and 2 x Receptionists

Primary Responsibilities

Service Delivery

• Full PA support to Manufacturing and Supply Chain Director including:

o Email (inbox management)

o Diary and travel management

o Task tracker for Manufacturing & Supply Chain Director

• Managing meeting rooms, visitors and associated requirements that arise at TW Logistics and TW Manufacturing
• Booking accommodation, meeting rooms and venues, providing refreshments and arranging hospitality as necessary, including supplier events 
• Accessing and reviewing all correspondence including e-mails, sorting, prioritising and replying as necessary.
• Preparing monthly reports, general correspondence, meeting agendas, minute taking, monitoring actions and producing presentations.
• Interaction and liaison with internal and external customers as necessary.
• Interaction with and assistance with the OMT and MDs, as appropriate.
• Implementing and maintaining procedures and processes to improve service delivery to all key contacts. 
• Attend occasional off-site meetings to take minutes, notes and actions.
• Understanding and optimising the use of IT (including AI) in delivering the services outlined above.
• Keeping up to date with the evolving technical competencies and expertise required to maintain the required level of skill in the discharge of professional duties.
• Actioning HR procedures directly for the Manufacturing & Supply Chain Director. Taking care of new starters and leavers, preparing offer packs and references.
• Maintain all staff personnel files in accordance with current HR procedures. 

People Management

• Line management of two PA/HR Admin (supporting four Directors) for PA and HR activities
• Line management of two receptionists including Peterborough event management and all visitor co-ordination
• Building and upholding effective working relationships with the GMT/OMT members / MD’s, / Functional Heads as well as the wider Supply Chain team.
• Maintaining open and frank lines of communication between all internal/external customers.
• Providing responses to both verbal and written correspondence, in a timely and professional manner.

Location

• This role is based in our Peterborough location with very occasional travel when required including some overnight stays.

Experience, Qualifications, Technical Requirements

What we offer at Taylor Wimpey

At Taylor Wimpey, we are committed to enabling you to make a home with us. Our work is not just about building homes; it's about doing work that matters, making a positive impact on the lives of our customers and the communities we serve.

We enjoy many benefits as standard, including excellent retail discounts, company funded life insurance and private healthcare, and access to a quality pension scheme with company contributions.  We also offer our discounted house purchase scheme, car leasing scheme and share plans, as well as the opportunity to tailor your benefit package to suit your needs with options such as buying extra annual leave or adding dependants to your benefit cover.  Our total reward offer works perfectly with our culture, we are a welcoming community where everyone can feel at home.    

We create a home to your future by providing opportunities for growth and development. We offer industry leading professional training and development, which supports you to unlock your potential and fulfil your career and personal goals in a variety of opportunities and environments. We look to develop our people in the skills and areas they are most interested in, leveraging your qualities and appreciating your unique competencies, skills and expertise that, when we come together, make this a great place to work.

If you want to do work that matters and build a career that lasts, make a home at Taylor Wimpey. 

Inclusivity Statement

As a proud Disability Confident Employer, Taylor Wimpey is committed to creating a diverse and inclusive workforce. We actively collaborate with individuals who have disabilities and long-term health conditions which have an effect on their ability to do normal daily activities, ensuring that barriers are eliminated when it comes to employment opportunities. In line with our commitment, we guarantee an interview to applicants who declare to us during the application process that they have a disability and meet the minimum requirements for the role. Join us in building a truly diverse and empowered team.

Internal Applicants:

Please inform your line manager if you wish to apply for this role.