Production Secretary

Make a Home at Taylor Wimpey

At Taylor Wimpey, we don’t just build houses; we build futures. Not just for the people who live in our homes, but for our own people too. When we bring our collective skills together, we make amazing things happen - for ourselves, for each other and for our customers. There are incredible opportunities on your doorstep, and we want you to discover them all. 

With 22 regional offices across the UK and operations in Spain, we bring our vision to life locally. Here, you’ll be given the tools to develop your skills and the freedom to explore new avenues. Share your ideas, experience a no-blame culture, and shape your work around your life.

Every single one of us plays a vital role in bringing to life incredible places and spaces, where anyone can thrive. We believe in making a positive difference to our planet, as well as to people. 

Home to work that matters, and you can be a part of it.

Job Summary

To deliver efficient, professional secretarial/administration support to the Production Department. 

Primary Responsibilities

 Key accountabilities – Specific duties particular to the role 

• Liaise with training provider for any training requirements and maintain training Matrix for all training undertaken by the Production team including weekly paid staff/ labour 
• Use of COINS system for inputting production-related information i.e. update Site Management locations/ NHBC Policy numbers / Programme changes and producing GANTT Charts 
• New Sites – assist site manager to develop the required site documentation pack; issue controlled copy of the TWUK Site HSE Manual; issue TWUK site induction pack; contact relevant parties and register new development for site inspections to be carried 
• HSE: Category ‘A’, ‘B’ and ‘C’ Reports – Maintain copies of all category notification reports and distribute as required; collate site action reports in preparation for close-out of categories; maintain SHE system close-outs 
• Newflashes and Memos – Arrange for copies to be issued immediately to all site managers; collate responses and action as appropriate 
• Type and distribute monthly Project Review Minutes for each site, including sending out diary invites to attendees 
• Type up ad hoc minutes of meetings 
• Type up annual appraisals for Production staff and pass originals to Executive Secretary 
• HSE report to be completed on the 1st of every month 
• HSE Manuals – Arrange for any updates to be distributed to all manual holders and acknowledgement actioned 
• Accidents – Ensure all accidents are logged and reported, where necessary, and complete all necessary administration 
• Contractor Non-conformity Notices – Collate all responses and action as required. Maintain copies on file 
• Telehandler Operator Records – Training and operator passports to be recorded and distributed to the appropriate site managers 
• Apprentice Co-ordinator for Trade and Site Management. Maintain induction records for all TWUK directly employed Apprentices/Young Persons 
• Monthly Reports and Board Reports – Complete and issue as required. Key issues Board Report to be completed on a monthly basis as and when required 

Experience, Qualifications, Technical Requirements

• Excellent secretarial and IT skills, including Outlook, Word, Excel, PowerPoint and related software applications. 
• Strong administrative and organisational skills, ability to multi task and prioritise workloads. 
• Excellent audio/copy typing skills 
• Good communication and telephone skills 

What we offer at Taylor Wimpey

At Taylor Wimpey, we are committed to enabling you to make a home with us. Our work is not just about building homes; it's about doing work that matters, making a positive impact on the lives of our customers and the communities we serve.

We enjoy many benefits as standard, including excellent retail discounts, company funded life insurance and private healthcare, and access to a quality pension scheme with company contributions.  We also offer our discounted house purchase scheme, car leasing scheme and share plans, as well as the opportunity to tailor your benefit package to suit your needs with options such as buying extra annual leave or adding dependants to your benefit cover.  Our total reward offer works perfectly with our culture, we are a welcoming community where everyone can feel at home.    

We create a home to your future by providing opportunities for growth and development. We offer industry leading professional training and development, which supports you to unlock your potential and fulfil your career and personal goals in a variety of opportunities and environments. We look to develop our people in the skills and areas they are most interested in, leveraging your qualities and appreciating your unique competencies, skills and expertise that, when we come together, make this a great place to work.

If you want to do work that matters and build a career that lasts, make a home at Taylor Wimpey. 

Inclusivity Statement

As a proud Disability Confident Employer, Taylor Wimpey is committed to creating a diverse and inclusive workforce. We actively collaborate with individuals who have disabilities and long-term health conditions which have an effect on their ability to do normal daily activities, ensuring that barriers are eliminated when it comes to employment opportunities. In line with our commitment, we guarantee an interview to applicants who declare to us during the application process that they have a disability and meet the minimum requirements for the role. Join us in building a truly diverse and empowered team.

Internal Applicants:

Please inform your line manager if you wish to apply for this role.