Trainee Company Secretarial Assistant

Make a Home at Taylor Wimpey

At Taylor Wimpey, we don’t just build houses; we build futures. Not just for the people who live in our homes, but for our own people too. When we bring our collective skills together, we make amazing things happen - for ourselves, for each other and for our customers. There are incredible opportunities on your doorstep, and we want you to discover them all. 

With 22 regional offices across the UK and operations in Spain, we bring our vision to life locally. Here, you’ll be given the tools to develop your skills and the freedom to explore new avenues. Share your ideas, experience a no-blame culture, and shape your work around your life.

Every single one of us plays a vital role in bringing to life incredible places and spaces, where anyone can thrive. We believe in making a positive difference to our planet, as well as to people. 

Home to work that matters, and you can be a part of it.

Job Summary

We are seeking a motivated Trainee Company Secretarial Assistant to join our busy FTSE 100 secretariat team.

The role of Trainee Company Secretarial Assistant will be working as part of the company secretarial team, which sits within the wider Taylor Wimpey legal team, to ensure the company, its directors and employees comply with applicable laws and regulations and maintains its high standards of corporate governance. The department acts as a point of communication between the board of directors, company shareholders, and senior leadership team, meaning the ability to deal with a variety of stakeholders at all levels is key. This entry level role is a fantastic opportunity to gain exposure to a broad remit of listed company secretarial work.

Primary Responsibilities

plc matters

• Provide support to the Board of Directors including processing appointments and resignations at Companies House and managing the conflicts of interest register
• Support with preparation for Board and Committee meetings such as updating agendas, collating papers, following up on matters arising and uploading papers to Diligent as required
• Assist with drafting governance papers for Board and Committee meetings
• Assist with the drafting and proof-reading of key sections in the Annual Report and Accounts
• Support with preparations for the AGM
• Maintain the major shareholder register and release stock exchange announcements as required
• Draft all routine Stock Exchange announcements, NSM uploads and FCA notifications as and when required
• Respond to general shareholder queries and escalate queries as and when necessary

Subsidiary management

• Provide CoSec support for group companies including appointment / resignation of directors, confirmation statement filing and dividend payments
• Support with the review, approval and filing of statutory accounts for subsidiary companies
• Maintain the register of related parties and the Group structure chart

Share scheme support

• Support with the all-employee share plans on a day to day basis
• Respond to employee shareholder queries and escalate queries as and when necessary

Departmental matters

• Support with updates to the Company Secretariat pages on inHouse (corporate intranet) and the external corporate (Taylor Wimpey plc) website
• Support with the liquidation process for companies, as and when required
• Ad hoc departmental projects and learn new areas as they arise
• Assume responsibilities of Company Secretarial Assistant during absence or illness etc. (cover/continuity/disaster planning)
• Manage the CoSec emails inbox alongside the Company Secretarial Assistant, ensuring emails are forwarded on and responded to as appropriate

NOTE: This is the scope of work for the role and individuals are not expected to have a background in all or even most of the items, rather enthusiasm and a willingness to learn are more important!

Experience, Qualifications, Technical Requirements

What we offer at Taylor Wimpey

• £30,000 - £32,000 starting salary with pay increases as you reach milestones throughout your training. 
• Annual Bonus Scheme
• Full Benefits Package including private medical cover, retail discounts and much more!
• 26 Days Annual Leave + Bank Holidays

Inclusivity Statement

Individuals seeking employment at Taylor Wimpey should know that we foster a culture of inclusion and value diversity positively which creates a better workplace and delivers stronger outcomes. We commit to treating all our job applicants and employees fairly and with respect, irrespective of background, disability or any other protected characteristic. we welcome all applications and will appoint the best candidate in every case. We particularly welcome applicants from groups that are underrepresented in our current workforce, for example females, ethnic minorities, LGBTQ+ and candidates with disabilities, visible or non-visible. In addition, we provide accommodations to support different working styles and needs in the workplace.

If you require any assistance with regards to reasonable adjustments during the application process, please do not hesitate to contact us. 

Come Build Your First Home with Taylor Wimpey!

Internal Applicants: