Senior Assistant Company Secretary - Maternity Cover

Make a Home at Taylor Wimpey

At Taylor Wimpey, we don’t just build houses; we build futures. Not just for the people who live in our homes, but for our own people too. When we bring our collective skills together, we make amazing things happen - for ourselves, for each other and for our customers. There are incredible opportunities on your doorstep, and we want you to discover them all. 

With 22 regional offices across the UK and operations in Spain, we bring our vision to life locally. Here, you’ll be given the tools to develop your skills and the freedom to explore new avenues. Share your ideas, experience a no-blame culture, and shape your work around your life.

Every single one of us plays a vital role in bringing to life incredible places and spaces, where anyone can thrive. We believe in making a positive difference to our planet, as well as to people. 

Home to work that matters, and you can be a part of it.

Job Summary

We are seeking a motivated Senior Assistant Company Secretary to join our busy FTSE 100 secretariat team.

The role will be working as part of the company secretarial team, which sits within the wider Taylor Wimpey legal team, to ensure the company, its directors and employees comply with applicable laws and regulations and maintains its high standards of corporate governance. The department acts as a point of communication between the board of directors, company shareholders, and senior leadership team, meaning the ability to deal with a variety of stakeholders at all levels is key. The Senior Assistant Company Secretary assists the Deputy Company Secretary in the day-to-day delivery of company secretarial services and support to the plc Board of Directors and the wider Taylor Wimpey Group.  

Please note: this is a temp role covering for Maternity. 

Primary Responsibilities

Corporate governance

• Draft governance papers for Board and Committee meetings and review those prepared by CSA and Graduate.
• Act as secretary to, attend and minute the Operational Management Team meeting.

plc matters

• Draft sections of the plc Annual Report and Accounts; and review other sections of the Annual Report and Accounts drafted by the CoSec team.
• Manage the planning and arrangements for the Annual General Meeting including preparation of the AGM packs for the Board, and manage the post-AGM actions.

Share schemes

• Manage the Executive Share Plans (Performance Share Plan, Executive Incentive Scheme) and liaise with the Reward team on the Medium Term Incentive Plan and Restricted Stock Units.
• Manage external service provider for TW Employee Benefit Trust (Apex).
• Manage the Employee Benefit Trust (EBT) share movements (e.g., share exercises, transfers, DRIP shares), dividends to EBT participants and monitor availability of shares for future share awards and exercises.
• Prepare and release RNS announcements as necessary in respect of the above.
• Oversee and work with the CSA on the annual Sharesave invitation and annual bonus shares process.
• Liaise with share scheme administrators and Tax team on the annual HMRC share scheme returns.

Insurance

• Support Deputy with Group insurance arrangements including the annual insurance renewal.
• Liaise with insurance broker and the business as necessary regarding insurance queries.
• Monitor the Reversionary Freehold Premium position and implement the recovery process, if required.

Subsidiary management

Lead from a Company Secretariat perspective on simplifying the Taylor Wimpey corporate structure.

• Act as Director or Company Secretary of a variety of subsidiaries and JVs within the Group, ensuring accounts are prepared and filed.
• Liaise with Legal and Finance teams to maintain list of subsidiaries and management companies.
• Work closely with external auditors on their audit of plc and relevant subsidiaries.

Departmental matters

• Assume responsibilities of Deputy in their absences (cover/continuity/disaster planning).
• Support and develop the CSA and Graduate

Experience, Qualifications, Technical Requirements

• Qualification under the Chartered Governance Institute
• Experience working in a listed plc CoSec team
• Executive and All-employee share scheme experience
• Organised approach to ensure statutory and regulatory obligations are met in a timely fashion across a large number of Group entities
• Effective management, communication and service development skills, to manage external service providers
• Good communication skills and ability to work with other TW Departments and external service providers
• Corporate simplification / rationalisation experience 

What we offer at Taylor Wimpey

At Taylor Wimpey, we are committed to enabling you to make a home with us. Our work is not just about building homes; it's about doing work that matters, making a positive impact on the lives of our customers and the communities we serve.

We enjoy many benefits as standard, including excellent retail discounts, company funded life insurance and private healthcare, and access to a quality pension scheme with company contributions.  We also offer our discounted house purchase scheme, car leasing scheme and share plans, as well as the opportunity to tailor your benefit package to suit your needs with options such as buying extra annual leave or adding dependants to your benefit cover.  Our total reward offer works perfectly with our culture, we are a welcoming community where everyone can feel at home.    

We create a home to your future by providing opportunities for growth and development. We offer industry leading professional training and development, which supports you to unlock your potential and fulfil your career and personal goals in a variety of opportunities and environments. We look to develop our people in the skills and areas they are most interested in, leveraging your qualities and appreciating your unique competencies, skills and expertise that, when we come together, make this a great place to work.

If you want to do work that matters and build a career that lasts, make a home at Taylor Wimpey. 

Inclusivity Statement

As a proud Disability Confident Employer, Taylor Wimpey is committed to creating a diverse and inclusive workforce. We actively collaborate with individuals who have disabilities and long-term health conditions which have an effect on their ability to do normal daily activities, ensuring that barriers are eliminated when it comes to employment opportunities. In line with our commitment, we guarantee an interview to applicants who declare to us during the application process that they have a disability and meet the minimum requirements for the role. Join us in building a truly diverse and empowered team. 

Internal Applicants:

Please inform your line manager if you wish to apply for this role.