BU Administrator

Make a Home at Taylor Wimpey

At Taylor Wimpey, we don’t just build houses; we build futures. Not just for the people who live in our homes, but for our own people too. When we bring our collective skills together, we make amazing things happen - for ourselves, for each other and for our customers. There are incredible opportunities on your doorstep, and we want you to discover them all. 

With 22 regional offices across the UK and operations in Spain, we bring our vision to life locally. Here, you’ll be given the tools to develop your skills and the freedom to explore new avenues. Share your ideas, experience a no-blame culture, and shape your work around your life.

Every single one of us plays a vital role in bringing to life incredible places and spaces, where anyone can thrive. We believe in making a positive difference to our planet, as well as to people. 

Home to work that matters, and you can be a part of it.

Job Summary

• To deliver an efficient, customer-focused professional secretarial service.
• To ensure the effective and accurate processing of Directors’ correspondence, documents and systems in line with their business needs. 
• To oversee the effective practical operation of the Taylor Wimpey regional office.

Primary Responsibilities

• Multi-tasking to ensure compliance with office procedures and controls.
• Ensure that standard weekly / monthly processes are completed in good time.
• Maintenance of records and filing.
• Diary management
• Travel arrangements
• Telephone liaison and message taking at all levels
• Providing emergency cover for reception area and rotation, meet and greet guests.

Administration

• Providing a wide range of proactive administrative support to the Business Unit. Duties to include but not limited to;
• • Diary management and administration of key meetings to include minute taking and agenda preparation
  • Preparation of reports and daily management of general office duties
  • Working with directors, on confidential issues, providing support, submitting expenses etc.
  • Support the BU on HR procedures and follow them up afterwards. Taking care of new starters and leavers, preparing offer packs and references. Liaising with Line Managers to ensure a smooth entry/departure from the business
  • Scanning HR Files and all HR Documents onto individual employees’ electronic files on MyHR Payroll system
  • Attend when required any Disciplinary / Grievance Meetings as note taker for HR / Line Manager
  • Recording and reviewing holiday requests
  • Typing – Use templates already set up for memos and letters. Compose new templates as required. Audio and copying typing as required
  • Travel / Accommodation – Arranging flights and hotel bookings where required.
  • Hospitality / Meetings – Preparing for meetings. Booking catering, preparing teas and coffee as required.
  • Fielding queries from outside companies
  • Supporting if required in dealing with customer complaints, incidental land issues, following them up afterwards and ensuring the correct procedures have been followed
  • Keep documentation up to date as required, HSE manuals and TW documentation. Filing – add new files/ changing systems/ archiving. Providing doc hosting administrative support
  • Booking cover for departments, liaising with local agency as required. Supporting directors with employee holiday bookings and keeping a calendar of up coming holidays booked in a department
  • Create and update F10’s and other statutory documents
  • Ensure flow of information to sites and supporting PM’s if required
  • Raising of purchase orders and Invoicing
  • Keeping training matrix’s up to date and booking training accordingly to ensure staff have required training in place without it lapsing
  • Updating and inputting data to coins
  • Ordering of PPE and keeping a stock in the BU head office for new starters
  • Record keeping of all accidents and site safety visit paperwork and any actions required by reports
• Any other administrative duties as required to meet the needs of the business

Experience, Qualifications, Technical Requirements

• Highly competent PC skills, including MS Word, Excel, Outlook, PowerPoint, MS Teams
• Must have exceptional administrative and organisation skills, ability to multi-task and be able to prioritise workload
• Excellent telephone manner is essential
• Must be a self-starter, and able to be extremely flexible with regards to daily work
• Ability to work under pressure and demonstrate complete confidentiality

What we offer at Taylor Wimpey

At Taylor Wimpey, we are committed to enabling you to make a home with us. Our work is not just about building homes; it's about doing work that matters, making a positive impact on the lives of our customers and the communities we serve.

We enjoy many benefits as standard, including excellent retail discounts, company funded life insurance and private healthcare, and access to a quality pension scheme with company contributions.  We also offer our discounted house purchase scheme, car leasing scheme and share plans, as well as the opportunity to tailor your benefit package to suit your needs with options such as buying extra annual leave or adding dependants to your benefit cover.  Our total reward offer works perfectly with our culture, we are a welcoming community where everyone can feel at home.    

We create a home to your future by providing opportunities for growth and development. We offer industry leading professional training and development, which supports you to unlock your potential and fulfil your career and personal goals in a variety of opportunities and environments. We look to develop our people in the skills and areas they are most interested in, leveraging your qualities and appreciating your unique competencies, skills and expertise that, when we come together, make this a great place to work.

If you want to do work that matters and build a career that lasts, make a home at Taylor Wimpey. 

Inclusivity Statement

As a proud Disability Confident Employer, Taylor Wimpey is committed to creating a diverse and inclusive workforce. We actively collaborate with individuals who have disabilities and long-term health conditions which have an effect on their ability to do normal daily activities, ensuring that barriers are eliminated when it comes to employment opportunities. In line with our commitment, we guarantee an interview to applicants who declare to us during the application process that they have a disability and meet the minimum requirements for the role. Join us in building a truly diverse and empowered team.

Internal Applicants:

Please inform your line manager if you wish to apply for this role.